THE NAME OF THE ORGANIZATION:
Item 1- The name of the organization is AEGEAN YOUNG BUSINESS ASSOCIATION. The short name is EGIAD.
THE RESIDENCE of ORGANIZATION:
Item 2- The home office of the organization is at Konak in Izmir. It has got no branch offices but has the right to open a club.
Item3- THE PURPOSE of the ORGANIZATION:
a) EGIAD, being faithful to democracy and universal human rights principles, respectful to freedom of enterprise, thought and belief, loyal to Ataturk’s contemporary civilization target and principles, helps to improve the social structure and develop the understanding of democratic sivil society and secular law state.
b) EGIAD functions in full compliance with the universal code of business conduct mentioned in item 44.
c) EGIAD supports the policies aiming the establishment of both legal and corporate infrastructures of market economy and the liberal economy rules, the efficient use of national resources supported by technological innovations and the increase of competitive capacity by creating the environment which will perpetuate productivity and quality growth.
d) On the grounds of the principles mentioned above, EGIAD aims to assemble the young businessmen in Aegean region primarily under the same roof in Turkey and make them familiar, implement the exchange of information in professional subjects, promote relations of the members with the related public enterprises and private institutions, carry out disclosure studies about the activity areas of the organization and it also intends to be useful for its members and the national economy by producing new ideas and projects on economical, cultural and social subjects related to Aegean region and Turkey, conducting lobby activities, enlightening public opinion with scientific researches in various subjects and by developing cooperations with the similar organizations both in the country and abroad within the scope of present regulations.
THE MAJOR AREA OF ACTIVITY OF THE ORGANIZATION
Item 4- To achieve the objectives above, EGIAD,
a) arranges activities of courses, seminars, symposiums, conferences, study tours, etc. to inform its members of current affairs about importation, exportation, investment and business management and preparing reports with the help of experts in those areas, it provides them to the members’ and public use;
b) informs the members of national and foreign exhibitions and fairs and arranges similar activities whenever necessary or joins them;
c) publishes periodical journals and bulletins; makes announcements and also advertises by means of the existing publications to connect the members and keep them informed about the news updated;
d) contributes any progressional project and attempt between universities and the business world;
e) joins the foundations which already exist or about to be set up for the economical, social and cultural improvement of Aegean region as a member or a charter member;
f) conducts activities such as concerts, sport, poem and painting contests,exhibitions, etc. to assure that the youth has got sense of responsibility and joins the cultural, artistic and sports activities actively. To serve that aim, it unitizes branches of art and culture like companies, symphony orchestras and chorus, etc. It supports them and joins their organizations.
g) The organization has the right to use all the real estate, including the place of residence, for the purposes suitable for its aims;
h) It might join the international organizations, institutions or supreme boards which are already existing or going to be set up, as long as they have the same study subjects and aims, and providing legal necessities are all done.
THE FOUNDERS OF THE ORGANIZATIONS:
Item 5- the Charter Members of the Organization:
1- Husnu Bulent SENOCAK: Industrialist, born in Izmir in 1954. The address: Mustafa Bey Caddesi, no: 26/13, Izmir; citizen of Turkey.
2- Alpan VERYERI: Business manager, born in Izmir in 1959. The address: Mithatpasa Caddesi, no: 722/7, Izmir; citizen of Turkey.
3- Fatih BESER: Industrialist, born in Izmir in 1956. The address: Plevne blv. No: 18, daire: 16, Alsancak, Izmir; citizen of Turkey.
4- Ibrahim IZMIT: Architect, born in Izmir in 1947. The address: Mithatpasa caddesi, no: 610/16, Izmir; citizen of Turkey.
5- Ahmet Oguz OZKARDES: Financial information services specialist, born in Izmir in 1961. The address: Ataturk caddesi, no: 338, kat: 3, Alsancak, Izmir; citizen of Turkey.
6- Mustafa ORCANER: Economist, born in Izmir in 1963. The address: Mithatpasa caddesi, no: 614/2, Izmir; citizen of Turkey.
7- Mehmet Bulent EGELI: Business manager, born in Izmir in 1954. The address: 1379 sokak, no: 16-B-3, Alsancak, Izmir; citizen of Turkey.
8- Asım SOZER: Merchant, born in Acipayam in 1958. The address: Mithatpasa caddesi, no: 240/17, Karatas, Izmir; citizen of Turkey.
9- Can YASAL: Economist, born in Izmir in 1958. The address: Plevne bulvarı, 1398 sokak, no: 1/14, Alsancak, Izmir; citizen of Turkey.
10- Ahmet Cemal OZGORKEY: Industrialist, born in Izmir in 1959. The address: 1481 sokak, Iskele apt, no: 1, Alsancak, Izmir; citizen of Turkey.
11- Ender YORGANCILAR: Merchant, born in Izmir in 1957. The address: Yali caddesi, no: 392/6, Karsiyaka, Izmir; citizen of Turkey.
12- Cem MUSULLUGIL: Merchant, born in Izmir in 1956. The address: Ali Cetinkaya bulvari, no: 13/12, Izmir; citizen of Turkey.
13- Esref BALTALI: Building engineer, born in 1947. The address: 1408 sokak, no: 2/14, Alsancak, Izmir; citizen of Turkey.
14- Kazım Kursat KAVADARLI: Economist, born in Odemis/Izmir in 1956. The address: Erzene mahallesi, 102 sokak, no: 4, Bornova, Izmir; citizen of Turkey.
15- Cumhur SENOLSUN: Customs agent, born in Karsiyaka/Izmir in 1959. The address: 1787/1 sokak, Efes apt, Karsiyaka, Izmir; citizen of Turkey.
16- Hayri DURSUNOGLU: Industrialist, born in Izmir in 1947. The address: Mithatpasa caddesi, no: 1136/3, Konak, Izmir; citizen of Turkey.
17- Cihan AKĐS: Industrialist, born in Salihli in 1955. The address: Ataturk caddesi, no: 266, kat: 7, Alsancak, Izmir; citizen of Turkey.
18- Yasar Bengi BABAN: Merchant, born in Denizli in 1957. The address: 1382 sokak, no: 16/9, Alsancak, Izmir; citizen of Turkey.
19- Rasit KAYIRA: Industrialist, born in Izmir in 1959. The address: 1382 sokak, no: 4/6, Alsancak, Izmir; citizen of Turkey.
20- Abdullah KULAHCIOGLU: Industrialist, born in Izmir in 1961. The address: Mithatpasa caddesi, no: 804/4, Kopru/Izmir; citizen of Turkey.
21- Mehmet Ender SOYACIKGOZ: Building contractor, born at Develi in 1952. The address: Mithatpasa caddesi, no: 848, kat: 5, daire: 10, sadıkbey, Izmir; citizen of Turkey.
22- Ali Tarık MANOGLU: Financier, born in Karsıyaka in 1953. The address: Ataturk caddesi, no: 332/8, Alsancak, Izmir; the citizen of Turkey.
23- Osman Alp BAYRAKTAR: Marketing adviser, born in Ankara in 1957. The address: 156 sokak, no: 25/9, Bornova, Izmir; citizen of Turkey.
24- Ersan YILDIRIM: Business manager, born in Izmir in 1959. The address: 1381 sokak, no: 9, kat: 2/3, Alsancak, Izmir; citizen of Turkey.
25- Ali Celal ERGĐN: Chemical engineer, born in Izmir in 1956. The address: Cemal Gursel caddesi, no: 434/2, daire: 17, Karsıyaka, Izmir; citizen of Turkey.
26- Tufan MUSKARA: Industrialist, born in Izmir in 1951. The address: Cumhuriyet bulvarı, no: 167/5-D, Alsancak, Izmir; citizen of Turkey.
27- Mehmet Ugur BARKAN: Industrialist, born in Karsıyaka in 1956. The address: 1700 Yalı caddesi, Iplikci apt, no: 340, daire: 6 Karsıyaka, Izmir; citizen of Turkey.
28- Talat TARAKCIOGLU: Merchant, born in Izmir in 1957. The address: 1382 sokak, no: 14/5, Baha apt, Alsancak, Izmir; citizen of Turkey.
29- Hasan Mithat TOPAC: Journalist, born in Izmir in 1951. The address: Yalı caddesi, no: 374, kat: 2, daire: 4, Karsıyaka, Izmir; citizen of Turkey.
30- Mustafa DIZDAR: Industrialist, born in Izmir in 1958. The address: Ali Cetinkaya blv, no: 71/16, Alsancak, Izmir; citizen of Turkey.
31- Ajlan YANASAN: Self-employed, born in Izmir in 1959. The address: Kalamıs cad, Fuatpasa sokak, Kızılkaya apt, no: 2/10, Istanbul; citizen of Turkey.
32- Yılmaz MEN: Industrialist, born in Izmir in 1951. The address: Mithatpasa cad, 772 B blok, daire: 7, Kopru, Izmir; citizen of Turkey.
33- Emir CINAR: Merchant, born in Akhisar in 1947. The address: Mustafa Bey Caddesi, no: 11/5, Alsancak, Izmir; citizen of Turkey.
34- Hakan GORYAKIN: Merchant, born in Izmir in 1958. The address: 927 sokak, no: 64, Izmir; citizen of Turkey.
35- Omer Tefik KUYAS: Born in Istanbul in 1953. The address: Vasıf Cınar blv, no: 15/6, Alsancak, Izmir; citizen of Turkey.
36- Munir Alp KAHYAOGLU: Merchant, born in Izmir in 1959. The address: Ali Cetinkaya blv, no: 24/14, Izmir; citizen of Turkey.
37- Mustafa Demir UZUN: Merchant, born in Izmir in 1954. The address: Talatpasa blv, no:36/9, Alsancak, Izmir; citizen of Turkey.
38- Altan YALAZ: Textile engineer, born in Izmir in 1947. The address: Mithatpasa caddesi, no: 648/8, Guzelyali, Izmir; citizen of Turkey.
39- Mehmet Salim ARSLANALP: Electrical engineer, born in Izmir in 1955. The address: 1379 sokak, no:26/B, kat: 4, daire: 9, Alsancak, Izmir; citizen of Turkey.
40- Haluk OZYAVUZ: Born in Bursa in 1956. The address: Yalı caddesi, no: 428/5, Karsıyaka, Izmir; citizen of Turkey.
41- Hasan Edip CARFI: Business manager, born in Izmir in 1960. The address: Cumhuriyet meydanı, Anıt apt, no: 10/10, Izmir; citizen of Turkey.
42- Seyit SANLI: Industrialist, born in Izmir in 1965. The address: Ataturk caddesi, no: 192/2, kat:4, Alsancak, Izmir; citizen of Turkey.
43- Cuneyt KARAGULLE: Merchant, born in Ankara in 1958. The address: Mithatpasa caddesi, no: 924, kat: 4/B, Guzelyalı, Izmir; citizen of Turkey.
44- Ali Mustafa ULUSOY: Merchant, born in Soke in 1957. The address: 1375 sk, no: 5, kat: 2/5, Alsancak, Izmir; citizen of Turkey.
45- Ahmet Bilge GOKSAN: Exporter, born in Ankara in 1959. The address: 1381 sokak, no: 23/15, Alsancak, Izmir; citizen of Turkey.
46- Mehmet Murat CĐM: Lawyer, born in Izmir in 1951. The address: 247 sokak, no: 34, daire: 4, Izmir; citizen of Turkey.
47- Murat Rustu OKTAR: Banker, born in Ankara in 1954. The address: 1381 sokak, no:10/9, Alsancak, Izmir; citizen of Turkey.
TERMS AND CONDITIONS OF THE ORGANIZATION FOR MEMBERSHIP SUBSCRIPTION, UNSUBSCRIBING AND EXCLUSION:
Item 6- There are three kinds of memberships. These are:
a- full member
b- complimentary member
c- honorary member
Item 7- Terms of full membership
a- To be a registered member, personally or in the name of the company, of one of the following chambers: Chamber of Industry, chamber of Commerce, Commodity Exchange, Chamber of Architects, Chamber of Medicine, Body of Lawyers and so on.
b- To be either one of the shareholders or the owner of the companies or at least the administrator of them.
c- To become over 22 but not more than 42 and be qualified to be able to use the civil rights; except for the negligent crimes, not to be committed to prison more than 5 years; not to be condemned for disgraceful offence.
d- To have paid the entry payment, which is specified by the general board yearly being up-to-date, and to pay the yearly subscription fee according to the payment schedule determined by general assembly.
e- To have been advised to the administration board of the organization at least by one of the members.
f- To have gained the right to open an organization five years after the closing decision of Constitutional Court Law, for those who have founded and directed the forbidden organizations and the ones who work for the organizations which act illegally and forbidden by law and those who have been dismissed from a political party according to the subparagraph of 101st item of the law for political parties number 2820.
Item 8: The conditions for freedom
a- When the member is over 47, his permanent membership ends and freedom starts
b- They do not have the right to select or being selected but they only say their ideas at the meetings
c- They do not give yearly payment
Item 9: The conditions for honorary membership
a- Those who support the organization financially and spiritually are accepted for the honorary membership
b- Those members might explain their ideas at the supervising board meetings and general assembly
c- There is not an age limitation for them
d- They do not give any yearly payment
THE APPLICATION FOR MEMBERSHIP AND ADMITTANCE
Item 10: Those who have got the features written in the seventh item of the regulations are accepted or refused in 30 days from the application and send the written answer to the candidate member. It is not necessary to show a reason in case of refusal. If the suscription has not been paid all at once, the application is not accepted. The partly payments done until then are not given back to the candidate are accepted as an income for the organization. Natural and legal persons who have legal capacity can be a member. In case of the membership of a corporation, the person who will represent it is supposed to carry the features in the seventh item. If he loses one of them, he will not be able go on the legation. Then the corporation has to send the name of a new person in written form. Except for compelling reasons (resignment, being fired, being given a duty outside Aegean Region,etc.) that person continues the duty for two years.
Item 11: No one can be forced to stay as a member. The members have the right to resign whenever they want. They are supposed to pay all their debts to the organization before leaving. Every member can unsubscribe by making a written application.
THE ENDING OF MEMBERSHIP
I) To be dismissed from the membership
If one of the following situations is determined about the member, by consulting the board of diiscipline, the management committee, can dismiss him.
a- To get into activities which are against the organization after being a member
b- To behave against the legislation and the decisions of management committee
II) The ending of membership of itself:
In case of the following situations the membership ends and without any reason at all and the person is informed about the situation.
a- To lose one of the features written in the 7th item of regulations
b- Not to pay the revenues even after the written warning made by post in 15 days following the regular payment date by the board of management
THE RIGHTS OF MEMBERSHIP
Item 13: The policy of membership is the fundemental of membership rights. The number cannot be limted. And so, anybody who has the necessary features written in item 7, can be a member. They all have the equal rights. Each member has one vote and should be using it personally. If a corporation is a member, the president or someone he will give the duty uses the vote for the corporation. When his duty period ends, another representative is chosen and informed in seven days by writing. Any of the members cannot vote for a rupture between himself and the organization.
THE ORGANS OF THE ORGANIZATION:
Item 14: The fundamental organs of the organization are:
a- general assembly
b- board of management
c- supervisory board
The optional ones are:
a- board of discipline
b- advisory committee
c- EGIAD Global
The duties, authorities and responsibilities of the general assembly, board of management and supervisory board cannot be passed to the optional ones.
THE GENERAL ASSEMBLY
Item 15: It consists of the registered members of the organization and the permanent ones who have the right to join the assembly. It is invited to the meeting once every two years and in November regularly. Also if the boards think necessary or if one fifth of the members apply, extraordinary meeting is possible.
THE INVITATION FOR GENERAL ASSEMBLY
Item 16: The management board arranges the list of the members who have the right to join the meeting. They are invited to the assembly at least 15 days before via email, or an official letter or in press and informed about the place, day and the date. If the majorty cannot be gathered, the next meeting date is determined. The duration between the two dates cannot be less than a week and in two months’ time it should be held. The general assembly could not be postponed more than once.
THE MEETING PLACE
Item 17: It has to be somewhere the adminisrating board will decide. If the head office of the organization is suitable, the meeting is held there but it cannot be outside the city where the head office is.
THE QUORUM OF THE GENERAL ASSEMBLY
Item 18: The general assembly meets with the majority of the members and in case of a change of legislation, with the attendance of two third of the members it happens. If the majority does not exist, the second meeting is held without any excuses. But the number of the members to join this one cannot be less than two times of the two boards’ members. The quorum is the majority of the present members. The quorum about the 40th and 41st items of the legislation is two third of present votes.
THE WAY TO HAVE THE GENERAL ASSEMBLY
Item 19: It is held on the day, place and time declared in the announcement. The members enter the meeting hall after signing next to their names on the list. A statement is taken if there is enough number of members. The meeting starts after the speech of a board member who was given the duty by the president. Then a chairman, a vice chairman and three secretaries are elected to direct the meeting. The president of general assembly has the right to direct the meeting. The secretaries prepare the official report and after signing it together with the president, they give it to the board to be presented to the authorities of the province in 7 days. Only the items in agenda are discussed at the assembly. But if one third of the present members ask a new ıtem to be put in the agenda, they have to include it.
Item 20: The voting is done secretly. The supervisory board and board of discipline are the first to be elected. Then the administrative board comes. The secret voting is done by the members doing what is necessary with the stamped envelopes and voting papers. They drop the envelopes into the stamped box and at the end of the election the votes are assorted openly. The defined list wins. The members who did not pay their dues the previous year cannot join the assembly.
THE DUTIES AND AUTHORITIES OF THE GENERAL ASSEMBLY
Item 21: It is the last decision point for the new members or ending the memberships. It elects the other organs and does the duties which were not given to the other organs. The duties are:
a- To examine the working programmes of the administrative board and the auditing board and release when necessary
b- To talk over the budget and accept or refuse it
c- To elect 15 permanent and 15 substitute members for administrative board, 3 permanent and 3 substitutes for supervisory board, 3 permanent and 3 substitutes for board of discipline and 5 permanent 5 sustitutes for advisory committee with secret voting and open classification
d- To examine the objections of the dismissed members and decide
e- To authorize the board for buying and selling buildings
f- To propose activities to the board for the organization
g- To change the legislation or part of it when necessary
h- To decide about the reunions with other foundations or organizations or joining federations
ı- To decide about the international activities and be a member of those organizations or give authority to the board about it
i- To repeal the organization
j- To do other jobs shown in the regulations
INFORMING THE ADMINISTRATION ABOUT THE ONES CHOSEN FOR THE ORGANS
Item 22: During the thirty days following the elections, the board president has to inform the highest civilian authorities about the names, surnames, fathers’ names, the places and dates of birth, the professions and addresses of the members who were chosen for the boards and other organs.
THE ADMINISTRATIVE BOARD:
Item 23: It is the executive organ. 15 permanent and 15 substitude members are chosen by the general assembly for two years. 80 percent of those members are supposed to have worked at the commissions at least for two years. This election is done on secret ballot. When there is a vacancy, the substitutes are invited for duty.
DUTIES AND AUTHORITIES OF THE BOARD OF MANAGEMENT
Item 24: The duties and authorities of the board are as follows:
a- To represent the organization and give authority to at least two persons about that. This duty can be given to one of the members or a third person.
b- To start the duty by appointing one president, four vice presidents at the most, a secretary, an assistant secretary, an accountant and an assistant for the accountant are elected among the members.
c- To invite the general assembly for the stated and extraordinary meetings.
d- To accept the resignment requests of the members who want to leave and decide about them and declare to the member.
e- To make the financial adjustments and prepare the yearly budget and present it to the general assembly.
f- To work for spending the income in the best way.
g- To report the members who behave against the regulations and their responsibilities to board of discipline and take action accordingly.
h- To decide the new employees for serving the members and the dismission of them.To get and give any services to and from the third persons for the sake of the organization.
I- To report to the local administrative authorities about the members who are not Turkish citizens in ten days.
i- To meet at least 3 times a month to discuss about the works of organization.
j- To prepare internal regulations and instructions whenever necessary to arrange the working conditions again.
k- To do the other jobs the regulations and legislation put on the board.
QUORUM OF THE ADMINISTRATIVE BOARD
Item 25: The board gathers with two more of half the members present and the quorum is absolute majority of the whole members. The decisions taken at the meetings without the majority are not valid. If a member does not join one more than half the meetings in six months either having an excuse or not, the membership ends. When a permanent member resigns, one of the substitutes is invited for duty. In case the substitutes are not enough to fill in the vacancies and the number of the board members is one less than the half, the general assembly is asked by one of the board members or the advisory board in one month. If that is not done, any member can go to court of peace for that.
Item 26: It consists of 3 permanent and 3 substitute members chosen by the general assembly for two years. They do their duty on intervals not more than six months according to the regulations. They report to the administrative board or the general assembly when they come together.
THE BOARD OF DISCIPLINE
Item 27: This board is chosen as 3 permanent and 3 substitude members by the general asssembly.
DUTIES AND AUTHORITIES OF THE BOARD
Item 28: This board handles the situation of the members who misbehave in EGIAD and act against the regulations and aims of the organization and expresses an opinion about one of the following punishments to be given:
b- cancelling the membership forever
The board comes together as three permamnent members and the number of votes for a decision is two. Against the cancelling decision, the member can reserve the right to object at a certain extend but after the second decision of the board there is not another chance of objection.
THE REASONS TO BE SENT TO THE BOARD OF DISCIPLINE
Item 29: Those are the reasons to be sent to the board of discipline:
a- To behave improperly to regulations
b- Not to obey the decisions of general assembly
c- To act destructively and speak unfavourably of the organization at EGIAD or outside
d- To make the organization an instrument for political purposes
e- To behave against the code of business conduct
THE ADVISORY BOARD
It is the consulting body of the organization. It contains 20 people including 5 permanent members picked up by the general assembly for two years among the members, the expresidents, honorary members and 5 free members at least.
According to the agenda, people from different sectors, such as industry, agriculture, bureaucracy, press, education and politics, can join the meetings of advisory board. They cannot take part in voting. The active administrative board of EGIAD and the general secretary could join the meetings also. They cannot join the voting sessions either. If the advisory board asks for it, they are supposed to give information about the activities of EGIAD. The board elects a president, an assistant president and a secretary for two years at the first meeting. With the president’s invitation, at least twice a year, the board has a stated meeting and they might have a special session at the request of administrative board also. The first meeting has to be during the first six months.
CONVOCATION AND ATTENDANCY
When there is need for a meeting about the matters mentioned above, the president of Advisory Board sends a written invitation to the members at least 15 days beforehand to get their ideas about the agenda. The proposals are evaluated by the presidents of Advisory Board and Management Board and the agenda is made up for the meeting. It is under the responsibilty of those two presidents to get the members join the meetings. The main agenda and subjects under the responsibility of Advisory Board are discussed in closed session. During the session voice recording is done and the decisions are taken down as a statement. The recommendations from this meeting are reflected in the press if necessary. The general secretary of EGIAD and the secretary of Advisory Board are given the duty of following the decisions and reporting them. Those two secretaries prepare a report for three months in common and presented to both EGIAD administrative board chairman and the president of advisory board.
THE DUTIES OF ADVISORY COMMITTEE
a- Being loyal to the aims of the organization, to watch the economical position of the Aegean Region in particular and Turkey’s economy in general and take precautions for the short term and long term also.
b- To evaluate the strategies which will be prepared for fulfilling the aims of organization the most suitably and to give advices.
c- To observe the activities according to their utilities and strength in results and give the necessary directions.
d- To direct the management board and advise them when they ask for their ideas and support.
Item 33: Its aim, body and administration:
EGIAD Global is a unit established for the purpose of informing the members about the global opportunities and threats, improve their innovation, development and competition levels without aiming any financial advantages. Its works are carried out by an executive board of five people. It includes two members picked up by EGIAD administration board, the president, general secretary and an independent consultant from outside the organization. They choose a chairman among themselves. The period of service of the members is two years except the independent one. The board can lenghten this period two years more when necessary. EGIAD Global executive board has to obey the rules of EGIAD work ethics during their working period. This board is responsible for the EGIAD board of management. They cannot make a commitment in the name of EGIAD or sign a contract. If there is need for a budget, they might ask for it by preparing a report about the project from EGIAD. Item 34:
Global duties of EGIAD:
1) To orientate the members for supplying them with the new projets of investment and development, international partnerships, finance, opportunities of internal and external markets, to support in these areas.
2) To arrange training seminars, workshops, panel discussions and symposiums aiming to inform and share experience with the members about international competition, technology, foreign capital and foreign economic developments.
3) To convey information to the members about the new chances for business from the works councils, embassies, international institutions being EU at the top. 4) To form a reliable counseling service pool for the members including people both from the country and abroad to be applied whenever needed.
5) To form an info bank by gathering different sectors’ statistical data, information and reports.
THE INCOME SOURCES OF THE ORGANIZATION:
a-The monthly or yearly payments of the members.The amount is specified by the general assembly according to the current conditions.
b- The new members’ entrance fees and shares specified by the general assembly.
c- The income from publications, commercials, dinner parties, lottery, balls, concerts, performences and conferences.
d- Endowment and aid income collected according to the rules of regulations.
e- Income from the organization’s estate.
f- Income from the clubhouse.
THE PROCEDURE FOR THE INCOME AND EXPENDITURE ACCOUNT:
Item 36: The income is collected via receipts and the expenditure is done by means of vouchers. If this procedure is done by the banks, the bank receipts or account abstracts can be used instead. The keeping period for those receipts is five years. The proofs of receipt to be used are printed with the decision of administration board. Matters to be taken into account during this procedure such as the shape, printing, adoption and being used are all included in guide book for regulations. The persons who are responsible for collecting money in the name of organization are to put the money into bank account in 30 days. But if this amount is more than the amount calculated with the multiplication of 1000 by the salary amount agreed in the law 657 and item 147, then the money should be put into the bank account without waiting for 30 days.
Persons who will collect the income for the organization are defined with the decision of administration board and authority certificates are prepared for them. The withdrawal right is only with the signatures of two persons together. THE ESTABLISHMENTS THAT THE ORGANIZATION CANNOT GET HELP FROM:
Item 37: The organization cannot receive any financial support from or help out to the political parties, labour unions or employers’ assosiations
THE BOOKS TO BE KEPT:
The book keeping data
Item 38: The organizations keep the books according to the rules of operating account. However, the ones whose gross yearly income is more than 500 thousand YTL for the year 2005 keep the accounts according to the balance sheet basis from the following year. The organizations which use the operation account method while keeping the books can keep the accounts in accordance with balance sheet basis with the decision of the administration board. The organizations using the balance sheet basis can get back to operation account method if they go under the limits mentioned above for two terms of account following one after another. The organizations which have got commercial institutions keep the books of their business firms according to the rules of tax procedure law.
The books to be kept are as follows:
A) The books to be kept according to operation account method and the rules to obey are as follows:
1) The official decision book: The decisions taken by the administrative board are written in this book in chronogical and sequence number order and taken under signature by the members who have joined the meeting.
2) Member registration book: The personal identifying information of the members’ is written in this book together with their registration and leaving dates. The entrance fee and the yearly contribution paid by the members can be recorded here also.
3) Documents registry book: The incoming and outgoing papers are registered in this book in chronological and sequence number order. The originals of incoming documents and the photocopies of outgoing ones are filed. The electronical mails are printed out and then filed.
4) The plant ledger: The assets belonging to organization are recorded in this book. When how they were bought, where and how long they were used is all written here.
5) Operation account book: All the income and expenses in the name of the organization are written in this book clearly and regularly.
6) Receipt recording book: The serial and item numbers of the receipts, the names of persons who got them or returned them, their surnames and signatures and the dates of their receiving or returning are all recorded here.
B) The books to be kept according to balance sheet basis are as follows:
1) The organizations which keep their books according to balance sheet basis are supposed to keep the ones in the 1st, 2nd, 3rd and 6th bottom items of (a).
2) The general journal, the ledger and the inventory: For these books, the Tax Procedure Law and General Communique On Accounting System Application are valid. The books which are mentioned in this item which are obligatory to be kept by the organizations are supposed to be sealed by the organizations unit or the notary.
FORMS OF INTERNAL CHECK OF THE ORGANIZATION
Item 39: The internal check is fundamental. Although internal check could be done by the general assembly, administrative board or supervisory board, independent boards of control can do it also. The responsibility of supervisory board does not disappear even if the general assembly, administrative board or an independent board has done the internal check.
The supervisory board checks if the organization operates according to the targets in its regulations and activity topics to realize them, if the books, accounts and records are kept properly according to the legislation at intervals less than a year and they report to administrators and to the general assembly when they gather. When the members of supervisory board demand, any kind of information, documents and records are to be shown and the demand of them to enter the administrative offices, companies and outbuildings are compulsorily allowed.
HOW TO CHANGE THE LEGISLATION
Item 40: The decision to change the regulations belongs to the General Assembly. At the meeting of the board, only the items of the agenda are talked over. However, if at least one-tenth of the members present at the meeting ask for it, they have to argue the subject proposed. The registration and declaration of a change in legislation has to be done according to the organization rules. The general assembly resolutions are decided on with the absolute majority of the members who has the right to join the meeting. In so far, the change of the legislation and the decision for the abolition of the organization can be taken by a majority of two-third of the members who join the meeting. The general assembly meeting cannot be postponed more than once.
ABOLITION OF THE ORGANIZATION:
Item 41: The general assembly can abolish the organization anytime. To do that, according to regulations, at least two-third of the members who has got the right to join the assembly should be at the meeting. If that majority cannot be constituted at the first meeting, the general assembly is invited for a second meeting by the 16th item. Whatever the number of the members who have joined the meeting is, the abolishing can be discussed. However, to be able to take that decision, two-third of the members is supposed to vote in favor at both meetings. After completing the abolishing procedure, the registration records are deleted by the civilian authority in a province and by the ministry of internal affairs if the acivities of the organization are in more than one province.
DISCHARGE OF THE ORGANIZATION
Item 42: In case of abolition of the organization, a liquidation committee of three is assigned for this task. Discharge of the organization is started after the abolition finalizes and the break down state is fixed by the relevant authorities. If the liquidation committee has not been chosen by the general assembly, the liquidqtion procedure is completed under the responsibility of representative of finance and government commissary. The receivables of the organization are collected if there are any and after paying the debts, all the rest are given to Turkish Red Crescent. If the general assembly has not taken a decision or they have not had a meeting, or if the organization has been abolished by verdict, the organizational finances and assets and the rights are passed on to an organization which has the closest targets and has got the most members on the closing date. During this period, the organization is mentioned as ‘EGIAD in Liquidation’. The records of the organizations whose abolition has been decided are deleted from the assossiation registration after finishing the transfer transactions. An organization about which there is an investigation or a law court to be abolished, cannot be passed on until the processes are over if they have a decision about the transfer of the belongings.
RELATIONS WITH THE ORGANIZATIONS AND INSTITUTIONS
Item 43: If the members who participate in another organization or institution in the name of EGIAD come to the end of their task durations, their duty will continue until the end of the duration determinated according to the regulations of the other organization.
CODE OF BUSINESS CONDUCT FOR THE MEMBERS OF EGIAD TO BE OBEYED
Item 44: OBJECTIVES
* To define the the codes of business conduct which are accepted universally and will enable free competition to function;
* To contribute the settling and development of mutual trust in business life;
* To prevent the spread of attitude and behaviours which are not professionally ethical;
* By defending business ethics in the sector and in business life, to try to settle those rules and enhance them.
GENERAL PRINCIPLES HONESTY
Both persons and organizations abide by honorable and honest rules of conduct in business life. In practice, this principle involves the attitude and behaviours below. Persons and organizations in business life:
*do not offend against reliable and honest rules of conduct in business life and cannot form the habit of those incorrect behaviours.
*do not give harm to others via their commerial activities and products on purpose.
*do not use any information that sould be kept a secret for their own sake.
*do not provide benefit for other persons and organizations, which will affect their ability for independent decision.
*do not act deceptively by making misleading presentations about the commercial and financial situations of other people and organizations.
*bear the responsibility of their products and labours.
*do not join the works which will cause unfair competition by misguiding laws and the international honesty rules.
DATA PROTECTION (SECRECY)
Those persons and organizations are attentive not to use the information entrusted to them owing to their business relations and and duties in a wrong way. They have to preserve the reserved info without the permission of the customers or business partners or unless there is a legal necessity. They are responsible if this data is used out of purpose and unfair.
RESPECT FOR LAW
Both people and institutions have got to respect the legal order of Turkish Republic. In this regard, people and institutions;
*fulfill all their executive and supervisory obligations anticipated by law.
*do not keep a record which is not correct but false or wrong and they do not give misstatement to competent authorities.
*do not come into illegal or criminal operations. They do not use any means or adopt a method that will not be approved by business and community ethics.
*do not behave contrary to free market and conditions of competition.
*People and institutions do not discriminate based on race, colour, religion and sex. The workers cannot be abused because of those features.
*They do not let behaviour and actions which might be thought of racial, religious or sexual abuse on site.
*They keep all the personal information about the workers safe and in secrecy.
People and institutions do not attempt to make secret inquiries about work by using methods which will not be approved by business and community ethics.
People and institutions are attentive not to give harm to nature and obey all the legal regulations about the environment.
People and institutions endeavour for the working people to adopt the principles in this document and apply to their own lives and areas.
Item 45: Every member who is ready at the meeting and does not agree to the general assembly resolutions against law, in a month from the date of decision; every member who has not joined the meeting, in a month from the day he has learned the decision, and in any case, in three months from the date of decision, can go to court and ask for the cancellation of decision. Action for nullity cannot be opened against the decisions of other organizations unless the ways of organizational supervision are consumed. The situations that the general assembly resolutions are ignored or invalidated by absolute nullity are reserved.
Item 46: EGIAD encourages and supervises the cooperation with the other organizations, set up or going to be set up having collateral working subjects, such as other Organizations of Young Businessmen, The Supreme Council for Turkish Young Businessmen, Turkish Young Businessmen Foundation. It can affiliate with the federations founded by other organizations of businessmen with the same aims and business issues and also could join their studies as a member. It might approve the the regulations of the federation which will be set up.
THE DEBT PROCEDURES OF THE ORGANIZATION
Item 47: In case of necessity, the organization could get into debt with the decision of administrative body to achieve its goal and continue the operations. This loan can be both cash and for the purchase of goods and services on credit. But, of course, it should not be in amounts which will not be covered by the sources of the organization and with dimensions to push the financial limits of it.